1. Choose Design & Build
Design and Build is the most effective way to transforming offices. In its most basic sense it means letting one company take care of everything – from planning permission and interior design, to fit out and even move-in day. And the benefits are easy to see. For a start, dealing with just one supplier saves time on negotiating contracts. There’s just the one agreement to sign covering the whole job. No random consultants here, there and everywhere, each with separate budgets and deadlines to manage. Best of all, there’s only one fee to pay.
2. Go open-plan
Going open plan is an easy way to save big. Cellular or private offices mean more partitions and more space required. Instead, put everyone into open plan, including senior management. Then sit back and watch as your property and fit out costs hit the floor, while your communication and team spirit go through the roof.
3. Reduce the amount of filing and storage
Simple things like installing tall cabinets and built-in floor-to-ceiling cupboards, which have a greater storage-to-footprint ratio than smaller cabinets, can give you space back for other uses. While you’re at it, archive those ten year old documents in off-site storage. And speaking of documents, with terabytes of computer memory available for increasingly small amounts of money, now’s the time to start storing and archiving all your future ones electronically.
4. Check the efficiency of the building
When you’re looking for a new office, there’s a score of essential questions that can help you negotiate a better deal with your landlord and potentially make huge cost savings. And the best way to find out the answers is with a professional building appraisal. For example, the most expensive element of a refit is the heating and cooling system. It’s worth checking what condition the mechanical services are in. This equipment only has a 20 year life expectancy and makes a big difference to your fuel bills.
5. A flexible office is a smarter office
In business, nothing is ever certain. Things are always changing, so it’s important that companies are flexible enough to adapt. And the same goes for your office space. Using stylish bookcases and filing cabinets to break up space not only saves you from building partitions, they also make it easy to change things around in the future should your business grow. What’s more, it can give your company a really modern edge. And after you’ve saved once, you’ll save all over again at the end of your lease – paying less on dilapidations (ripping everything out) as there’s less to get rid of.
6. Make energy savings your grand design
There are so many inspirational ways you can save energy (and therefore money) when designing an office space. And it’s so easy. Take daylight for example. Simply by maximising how a space utilises natural light, you’ll reduce the need for electric lighting and save on bills every single day.
7. Save on furniture
Office furniture can be one of the other expensive parts in an office redesign. But it can also be where you can save the most. It’s all about being smart and using your imagination. But where you simply can’t reuse or refurbish what you’ve already got, consider bench-style desking. ‘Benching’ saves money for two reasons. Benches have a smaller footprint than traditional ‘L’ shaped desks, and they also share legs, reducing the number of components and amount of materials used.
8. Swap meeting rooms for break out spaces
It’s a simple trick that can save thousands. You see, the more meeting rooms you build into your design, the more your new office will cost. There are more partitions to be installed, more windows to be put in, more decorating to be done, and we haven’t even started on re-routing heating and ventilation. Where meeting rooms aren’t a necessity, create informal break out spaces. They’re open and communal, they look great, clients and employees love them and they’re much, much cheaper.
9. Design around existing mechanical and electrical systems
It may sound like stating the obvious, but you’d be surprised how people fall into this trap. Moving air-conditioning ducts, lighting, data points and plumbing is crazily expensive. Not only that, it’s fraught with unforeseen problems. That’s why a good designer (like one of ours) will design around the building’s existing services wherever possible.
10. Choose a building where you only need a single floor
Naturally, this is a tip for before you sign the lease, but getting a single floorplate that’s big enough for you is really important if you want to save money. It’s all about duplication. The more floors you have, the more copiers, tea points and meeting rooms you’ll need. Getting everyone on one floor will not only give you immediate savings on your capital outlay, but will also mean fewer things to replace, update and, of course, repair in the future.